ID8 Studios Rental Terms

  1. PURPOSE: This Agreement is by and between ID8, a 501(C)(3) nonprofit corporation (“ID8”) and you as the representative (“Renter”) for room rental(s) of a soundstage studio and/or green room at ID8 Studios at 643 Ilalo Street Honolulu, Hawai’i 96813 (“Premises”) for dates and time ranges (“Rental Period”) as specified in the online booking engine at (“Booking”).
  2. INSURANCE REQUIREMENT: Prior to using the Premises, Renter is required to present a Certificate of Insurance (“CIO”) that includes:
    1. commercial general liability coverage for a minimum of $1,000,000 per occurrence and annual aggregate, and:
    2. specific naming of Colliers International Real Estate Management Services (HI), LLC and Hawaii Technology Development Corporation, PO Box 257 Honolulu, HI 96809, as additionally insured for the Rental Period and any additional time uses such as pre-loading and overtime overages.
    3. Renter’s commercial liability insurance shall be deemed the primary and noncontributory insurance in the event of any claim or suit related to the Premises for the Rental Period.
  3. RENTAL FEES: For the purposes of this Agreement, rental fees (“Fees”) are calculated by multiplying Rental Period hours by ID8’s prevailing rental rates (“Rates”) at the time of Booking.
  4. PAYMENTS: Booking payments are due and payable as follows:
    1. 50% Deposit due as part of the Booking process to confirm and hold the Rental Period.
    2. 50% Balance due at the end of the Rental Period before leaving the Premises.
    3. Additional studio time, services, equipment and supplies that were not part of the initial Booking are due at the end of the Rental Period before leaving the Premises.
    4. A 4% transaction fee will be charged on credit card transactions.
  5. CANCELLATIONS & RESCHEDULES: By delivering notice in writing, either party to this Agreement may change Booking as follows:
    1. For Renter delivering notice more than 48 hours in advance of the Rental Period, Renter may change the Rental Period at no change in Fees. For cancellations under this clause, any Fees paid will be refunded in full.
    2. For Renter delivering notice in less than 48 hours in advance of the Rental Period, Renter may change the Rental Period by paying a 25% rescheduling Fee at the time of delivery notice of the change. For cancellations under this clause, 50% of Fees paid will be refunded.
    3. ID8 reserves the right to cancel any Booking at any time. In the event of ID8 canceling a Booking, Renter may choose to reschedule at no cost or receive a refund of any Fees and service charges paid.
  6. LENGTH OF USE: Rental Period begins at the Starting Time defined in Booking and ends at the Ending Time defined in the Booking. All setup and teardown must be accomplished between the Start Time and Ending Time defined in the Booking. No prior setup including but not limited to building, drop-off or storage is allowed unless agreed to by both parties in writing at the time of Booking. Premises must be cleaned and vacated by the end of the Rental Period. Additional fees will be applied for overtime or early opening of Premises.
  7. EQUIPMENT: The Premises include limited equipment including lighting grid, power distribution, green screen and drapes. No guarantee as to suitability for Renter’s purposes is made in this Agreement. Renter may tour Premises prior to the Rental Period to determine equipment and other needs that Renter may need for its use during the Rental Period. Renter shall notify ID8 immediately of any malfunction, damage or other issues related to equipment provided with the Premises.
  8. USE GUIDELINES: Unless otherwise agreed to in writing, the following use terms apply:
    1. Maximum of 10 people at any given time on Premises.
    2. No smoking, alcohol or illegal substances are allowed on or around Premises. 
    3. Special effects such as smoke or fog must be approved in advance in writing by ID8 and must be managed for on-site safety by Renter.
    4. Unreasonably dangerous, pornographic, illegal or negligent activities are not allowed.
    5. Sound and light including music must be kept at reasonable levels so as not to disturb other tenants in the building.
    6. No pets allowed unless approved in writing by ID8.
    7. Hard to clean materials including but not limited to confetti, hair cuttings, feathers, food products and body paint must be approved in writing by ID8. A cleaning fee may apply.
    8. Renter shall be solely responsible for the conduct and welfare of all persons on the Premises during the Rental Period.
    9. Renter agrees that an ID8 representative may be present at all times. If the representative observes or otherwise becomes aware of Unreasonably dangerous, pornographic, illegal or negligent practices or activities, the representative reserves the right to stop the shoot and may require Renter and Renter’s party to vacate the Premises. In such cases no refund will be given for unused time. ID8 and its representatives assume no responsibility for such Renter actions and also assume no responsibility to act in such cases.
  9. PHOTOGRAPHS & RECORDINGS: Renter herein agrees that all persons and activities on the Premises may be video recorded for security usage. Additionally, unless specifically excluded in writing prior to the Rental Period, Renter hereby authorizes ID8 and it’s agents to photograph and record (on film, digital, video, tape, audio or otherwise) Rental Period activities (“Performance”); to edit the same at its discretion and to include it with the performance of others and with sound effects, special effects and music; to use such photographs and recordings in any manner or media whatsoever existing or yet to be invented, including without limitation unrestricted use for purposes of ID8 and Premises publicity, advertising and sales promotion. Renter further acknowledges that ID8 owns all rights to BTS it generates.
  10. CLEANING & TRASH: Renter agrees to leave Premises and all contents in the same condition as they were when Renter arrived. A limited amount of trash receptacles are available for the disposal of non-hazardous and non-toxic items. Renter must remove any items that do not fit or are not allowed in trash receptacles including but not limited to hazardous, toxic and large items that do not fit. A cleaning fee may apply for an excessively dirty studio, large groups or production crews exceeding 10 people.
  11. WAIVER OF LIABILITY: Renter hereby agrees that Renter uses the Premises at its own risk and further that ID8 will not be held liable for any direct, indirect, incidental or consequential damage, injury or loss to renter, his party or possessions related to use of the Premises.
  12. DAMAGES: Renter shall be solely responsible for any damage to ID8’s Premises, property or equipment that occurs during the time renter or his party occupies the premises. The renter agrees to pay reasonable repair costs to return damaged equipment to working condition. Renter agrees to pay for damage to the premises including spills, excessive wear, marks or stains on furniture and makeup stations.
  13. FORCE MAJEURE: No party to this Agreement shall be liable or responsible to the other party, nor be deemed to have defaulted under or breached this Agreement, for any failure or delay in fulfilling or performing any term of this Agreement (except for any obligations to make owed payments to the other party hereunder) when and to the extent such failure or delay is caused by or results from acts beyond the impacted party’s (“Impacted Party”) reasonable control, including, without limitation, the following force majeure events (“Force Majeure Event(s)”) that frustrates the purpose of this Agreement: (a) acts of God; (b) flood, fire, earthquake or explosion; (c) war, invasion, hostilities (whether war is declared or not), terrorist threats or acts, riot or other civil unrest; (d) government order or law; (e) actions, embargoes or blockades in effect on or after the date of this Agreement; (f) action by any governmental authority; (g) national or regional emergency; (h) strikes, labor stoppages or slowdowns or other industrial disturbances; (i) epidemic, pandemic or similar influenza or bacterial infection (which is defined by the United States Center for Disease Control as virulent human influenza or infection that may cause global outbreak, or pandemic, or serious illness); (j) emergency state; (k) shortage of adequate medical supplies and equipment; (l) shortage of power or transportation facilities; and (m) other similar events beyond the reasonable control of the Impacted Party.
  14. ARBITRATION: If the parties are unable to resolve any controversy or claim arising under this Agreement, they agree to submit the dispute or claim to binding arbitration subject to the commercial arbitration rules of the American Arbitration Association. Any  arbitration related to this Agreement will take place in Honolulu, Hawaii. The parties further agree that any such controversy or claim shall be submitted to one arbitrator selected from the panels of arbitrators of the American Arbitration Association. Each party shall be responsible for its share of the arbitration fees in accordance with the applicable Rules of Arbitration.
  15. MISCELLANEOUS: This Agreement incorporates the entire understanding and agreement between ID8 and Renter. Any modifications of this Agreement must be in writing and signed by both parties. Any waiver of a breach or default hereunder shall not be deemed a waiver of a subsequent breach or default of either the same provision or any other provision of this Agreement. The laws of the State of Hawaii shall govern this Agreement.

By booking the space on our website, you expressly agree to the terms of this Agreement and that it constitutes a legal and binding agreement.